Workflow

Build a chatbot that understands your business, not a generic FAQ list.

Give InfiBot your website links, upload PDFs, set the bot persona with a system prompt, and publish a fully branded assistant for your visitors.

What makes it personalized?

Your content becomes the bot’s knowledge. Your prompt becomes its personality. Your template becomes its look.

Answers come from your uploaded PDFs and website links
The system prompt controls tone, role, and limits
Templates and quick replies match your customer journey
Step 01

Add your website links

Paste the URLs your customers already visit: service pages, pricing pages, policies, menus, room pages, practice areas, product pages, or FAQs.

Step 02

Upload PDFs and documents

Add brochures, menus, legal service guides, clinic instructions, course PDFs, product catalogs, or any business document the bot should learn from.

Step 03

Control the bot persona

Use the system prompt to define tone, boundaries, role, and handoff rules. Make it formal for lawyers, careful for doctors, friendly for hotels, or sales-focused for stores.

Step 04

Brand the chat experience

Choose Classic, Modern, or Dark, then adjust colors, bubbles, icon, header text, and quick replies so the chatbot feels like part of your business.

Step 05

Embed it on your website

Copy one script from the dashboard and place it on your website. The personalized chatbot appears as a live widget.

Step 06

Improve from real chats

Review conversation history to see what people ask, update your PDFs or URLs, and keep making the chatbot smarter.

The chatbot learns from your business material and speaks in your chosen style.

Website pages and PDFs provide the knowledge. The system prompt defines personality, rules, and escalation. Branding controls the visual experience customers see.

Website URLs PDF uploads System prompt Brand templates
Personalized by industry

Every business trains the bot on different knowledge, so every bot behaves differently.

InfiBot is not a generic FAQ widget. A law firm, clinic, hotel, real estate office, and coaching business can all use the same platform, but the answers, tone, quick replies, and handoff flows are shaped by their own data.

Law firm

Help visitors understand practice areas and prepare for consultation requests.

Data to uploadPractice-area pages, attorney bios, consultation process, office policies, fee structure notes, intake FAQs.
PersonalizationUse a professional tone, add quick replies like “Book a consultation” or “Family law”, and instruct the bot to avoid giving legal advice beyond published information.
Example: A visitor asks, “Do you handle tenant disputes?” The bot answers from the firm’s service pages, explains the consultation path, and asks whether the visitor wants to share contact details.

Doctor or clinic

Answer common patient questions before appointment booking.

Data to uploadDoctor profiles, services, clinic timings, appointment rules, insurance notes, pre-visit instructions, location details.
PersonalizationUse a careful medical disclaimer, keep answers limited to clinic-provided information, and route urgent or symptom-specific questions to call the clinic.
Example: A patient asks, “Do I need to fast before a blood test?” The bot checks uploaded instructions and gives the clinic’s exact preparation guidance.

Hotel or resort

Reduce repetitive booking questions and guide guests toward the right stay.

Data to uploadRoom types, amenities, restaurant menus, cancellation rules, check-in policies, nearby attractions, seasonal offers.
PersonalizationUse a warm hospitality tone, show chips like “Book a Stay”, “Manage Booking”, and “Special Offers”, and answer using current property details.
Example: A guest asks, “Is breakfast included with deluxe rooms?” The bot answers from the hotel’s package details and can suggest contacting reception for upgrades.

Real estate agency

Qualify property leads and answer area or listing questions.

Data to uploadListings, neighborhood pages, buying process PDFs, rental requirements, agent profiles, office contact details.
PersonalizationAsk budget, location, and property type questions, then guide visitors to the right agent or listing category.
Example: A visitor asks for “2 BHK near downtown under my budget.” The bot explains available categories from the agency’s data and collects lead details.

E-commerce brand

Answer product, delivery, return, and offer questions without making visitors search.

Data to uploadProduct pages, size guides, shipping policy, return policy, offers, warranty PDFs, support FAQs.
PersonalizationUse brand tone, add chips for “New Collection”, “Return Policy”, and “Track Order”, and link to verified product pages.
Example: A shopper asks, “Can I return sale items?” The bot answers from the return policy and highlights any exceptions.

Education or coaching institute

Guide students through courses, schedules, eligibility, and admissions.

Data to uploadCourse pages, brochures, fee PDFs, batch schedules, admission rules, exam prep material, contact details.
PersonalizationUse a helpful academic tone, add quick replies for course categories, and collect student interest before handoff.
Example: A student asks, “Which IELTS batch is best for evenings?” The bot checks schedule content and suggests the matching batch options.

How the chatbot becomes fully personalized

The same engine adapts to each business because the data, template, tone, and boundaries are different.

Upload the business knowledge

Start with the pages and PDFs customers already read: services, policies, pricing notes, menus, brochures, listings, or guides.

Choose the right template

A hotel might prefer Modern quick replies, a law firm might prefer Classic, and a premium retail brand might prefer Dark.

Set the tone and boundaries

Use system prompts to define what the bot should say, what it should avoid, and when it should hand off to a person.

Review real questions

Use conversation history to see missing content, unclear policies, and new topics your customers care about.

Ready to see it on your own website?

Create an account, add your content, and publish the widget when you are ready.

InfiBot works in four steps: add your website or PDFs, approve what the AI may learn, customise the bot, then paste one line of code on your site.

Frequently asked questions

You add your website link or upload PDF files. InfiBot reads those pages and documents and answers visitors only from them. You choose which pages and files it may use, and nothing is learned until you approve it.

After setup you copy one line of code and paste it before the closing body tag of your site. The chat widget then appears on your pages. No coding skills are needed, and the InfiBot team can set up your bot for you.

Yes. You write its instructions: tone, what to avoid and what to offer. It answers from your approved content rather than guessing, and you can read every conversation in your dashboard to improve the sources.

You can refresh a website source on a schedule (daily, every 7 days or every 30 days), so the bot does not quote old prices or pages.

By the InfiBot team at Infi Web Solutions · Last updated 2 November 2026